Constitution of the American Library Association Student Chapter
University at Buffalo
October 16, 1997 (Revised March 31st, 2010)
ARTICLE I : Official Name
The official name of this organization shall be the American Library Association Student Chapter at University at Buffalo, Department of Library and Information Studies.
ARTICLE II : Purpose
The purpose and aims of this organization are:
To facilitate and encourage participation in the American Library Association. To acquaint members with goals, objectives, and resources of the American Library Association. To encourage professional contacts within the field of librarianship. To provide the members of the student chapter with official representation to the American Library Association and other relevant organizations. To actively promote involvement in professional activities beyond the classroom. To provide a local forum for the exchange of ideas and information about trends, issues, and opportunities in the profession. To develop skills and relationships that will enable students to have a creative impact on the profession. To increase awareness of national issues in library and information science.
ARTICLE III : Membership Requirements
Membership shall be open to all students at University at Buffalo. All members are encouraged to be members of the American Library Association. A member in good standing is defined as: Attending meetings and/or reading meeting notes and/or serving on a committee. An officer of this organization must be a matriculated student at the Department of Library and Information Studies and a member of the American Library Association.
ARTICLE IV : Activities
The chapter shall hold a general membership meeting at the beginning of the Fall and Spring Semesters and the First Summer Session. Activities and programs will be planned in accordance with the purposes set forth in Article II. Activities and programs sponsored by the Chapter will be open to all individuals.
ARTICLE V : Officers and Leadership
The officers of the organization shall consist of the President, Vice President, and Secretary-Webmaster, Treasurer, and Rochester Liaison. A co-President can replace the President and Vice President at the discretion of the organization. The position of Secretary-Webmaster can be split into two positions at the discretion of the organization. The Leadership Board shall consist of the Officers, Faculty Advisor as Member Ex-Officio and Steering Committee Presidents, as set forth by the aforementioned officers.
The Officers shall have the following responsibilities:
The President shall have the ultimate responsibility for the functioning of the organization and its relationship with ALA headquarters. The President shall convene and conduct the general membership meeting. The President shall solicit committee head and work with other Student Organizations.
The Vice President shall aid the President and coordinate membership recruitment. The Vice President shall assume the duties of the President in the latter’s absence and shall assume the office of the President should it become vacated during the stated term office.
The Secretary-Webmaster shall be responsible for correspondence, record keeping, and the construction and maintenance of UB ALA’s presence on the web. Should the Secretary-Webmaster position be split into two positions, the aforementioned duties shall be split accordingly.
Treasurer shall be responsible for financial matters pertaining to the organization.
The Rochester Liaison will be responsible for coordinating events, meetings and professional developments for the students in the Rochester area. The liaison may create a committee to assist the position at their discretion. The Liaison will report to the President of the organization.
The Faculty Advisor shall be approved by the members of the Student Chapter. The Faculty Advisor shall act as liaison between the Student Chapter and the American Library Association and between the Student Chapter and the Department of Library and Information Studies. The Faculty Advisor shall also oversee the election of officers and call and coordinate the first meeting of the semester and summer session in association with any returning officers.
ARTICLE VI : Elections and Terms of Office
Elections: All members of the Chapter are entitled to vote for the officers of the organization. Nomination and elections of officers shall be supervised by the President and coordinated as needed by the Faculty Advisor for the Fall and Spring Semesters and the Summer Sessions. Nominations will be accepted by letter or during the first meeting. All elections shall take place by secret ballot and nominations will be publicly posted not less than one week prior to the election. Vacancies in offices other that President (see Article V) shall be filled by appointment of the Leadership Board.
Terms of Office: Terms for all officers shall be for one academic year. In the case that a leadership board member cannot complete their term, a temporary appointment can be made by the President until an election can be held. If the vacant position is the President, the Vice-president can assume the responsibilities of the President and/or hold an election to fill the vacancy.
ARTICLE VII : Committees
Committees shall be assigned as necessary by the President and Leadership Board.
ARTICLE VIII : Parliamentary Procedures
All questions of parliamentary procedure shall be decided in accordance with the forms laid down in the latest edition of Robert’s Rules of Order, by Henry M. Robert.
ARTICLE IX : Amendments
Proposed amendments to this Constitution may be introduced by any member at any meeting, or by petition to the President. Ratification shall be determined by majority vote.
ARTICLE X : Ratification
Ratification of this Constitution shall be determined by the Leadership Board, in consultation with the ALA Student Chapter.